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Temporary Senior Administration Support Worker

May 07, 2024

Who We Are

The Mikisew Cree First Nation (Mikisew) has lived on the ancestral lands of the Athabasca Delta and Wood Buffalo National Park in northeastern Alberta since time immemorial. The lives of our members are linked to the land and to a close understanding of traditions, history and a natural way of life. Many of our members live in the hamlet of Fort Chipewyan, and our traditional lands range over a large portion of Athabasca oil sands deposits. For nearly 30 years, Mikisew Group, our wholly owned business arm, has worked toward the long-term, sustainable economic progress of our Nation and its members through employment and significant investments in education, training, social programs and infrastructure.

Who You Are

Mikisew Cree First Nation (MCFN) Property Management is currently seeking a Senior Administration Support Worker to work temporarily full time with the Property Management Team in Fort Chipewyan Alberta.

Reporting to the Property Manager, the Senior Administration Support Worker is responsible for providing administrative services to the Manager to ensure effective and efficient operations.

Responsible for providing administrative services. Providing these services in an effective and efficient manner will ensure Property Management operations are maintained in an effective and efficient manner. The Senior Administration Support Worker has a high degree of public contact and has strong problem-solving skills.

This is a 5 week position based in Fort Chipewyan.

Roles & Responsibilities

  • The preparation and editing of correspondence, communications, presentations, and other documents.
  • Maintains a high level of confidentiality on all matters relating to the affairs of the MCFN and Property Management Department.
  • Set up and maintain manual/computerized information filing system.
  • File and retrieve documents and reference materials.
  • Conduct research, analyze data to prepare reports and documents.
  • Arrange and coordinate meetings.
  • Record, transcribe and distribute meeting agendas and minutes of meetings.
  • Liaise with internal staff at all levels.
  • Interact with external clients, membership.
  • Review operating practices and recommend improvements where necessary.
  • Assists with the execution and follow-up of action Items.
  • Frequent interdepartmental contact and membership contact.
  • Continuous updating of office practices, workload indicators and summaries.
  • Creates templates, spreadsheets, forms, posters, and power point presentations as required.
  • Assist in the preparation of quarterly/yearly reporting when required.
  • Administer Home Incentive Program & Home renovation grant.
  • Update current spreadsheets.
  • Assist in reviewing all tenant/membership files, establish final mortgage amounts as well as review and ensure all Band owned home membership files are in order.
  • Assist in the overall administration and delivery of the Property Management Program.
  • Data entry on Zyntax.
  • Assist in making Property Management paperless.
  • Willing to take training when required.

 Qualifications

  • High school diploma or equivalent of education and experience.
  • Completion of one-two year college or other program for administrative assistants or secretaries.
  • Advanced Computer experience.
  • Three to five year’s experience working with Zyntax and other accounting programs.

 Other Requirements

  • Must always maintain confidentiality.
  • Excellent written and oral communication skills.
  • Attention to detail and able to multi-task.
  • Proven ability to effectively address public inquiries with tact and poise.
  • Keyboarding skills and knowledge of standard office equipment.
  • Demonstrated ability to use computer software including Microsoft Office (Word, Excel, E-mail, and PowerPoint).
  • Must have good organizational skills.
  • Good interpersonal skills.
  • Knowledge of the Cree language an asset.
  • Able to work under pressure with competing demands.
  • Working knowledge of general office procedures, regulations and policies governing the office area

If you feel you have the demonstrated background and you meet the qualifications as listed above and are interested in learning more about this exciting opportunity, please submit a cover letter, current resume with dates specified, a photocopy of education [diploma/certificate], a list of three current references with phone numbers to: HR@mikisewcree.ca

Deadline for Applications: Until suitable candidate is found